Project Coordinator - Information Technology (IT)

Waukesha, WI posted on January 25

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Company Name: Caspian Technologies

Job Title: IT Project Coordinator

Location: Waukesha, WI 


Are you a detail-oriented task master that thrives on working with a team to make sure we meet deadlines?  Do you have project coordination experience in a technical environment (i.e. IT, engineering, etc) that is looking for a new challenge with a growing company?

Caspian Technologies, located in Waukesha, WI, is currently seeking a Project Coordinator to support their IT Engineering team.  This Project coordinator will have a basic knowledge of project management practices in addition to the ability to lead projects of low to moderate complexity. This person will be responsible for creating technical documentation and project management plans and will lead a variety of different types of infrastructure related projects including internal and external network, database, system and application projects as well as data center upgrades and deployments.  This person should be someone who communicates efficiently and effectively with clinical, technical and business teams.

Please note that this is not a senior-level role, we are looking for someone with 1-3 years of experience who is looking to grow, hone their skills, and progress within our company.

Position responsibilities revolve around supporting the implementation team to:

  • Track and manage IT projects through project lifecycle
  • Develop and update IT project schedules and reporting
  • Facilitate requirements gathering session
  • Record and track status of requirements and projects
  • Complete status reporting documentation as needed
  • Attend client meetings to provide updates on project status; prepare meeting minutes
  • Communicate with project sponsors, stakeholders and team members, supporting IT Transitional Service Agreement Projects
  • Track and report on IT project portfolio performance, providing comprehensive and prioritized views / dashboards
  • Follow up on open items and issues

Required Skills/Experience

  • Bachelor’s Degree in Business, Computer Science or Information Systems, or another Technical discipline preferred.
  • 1-3 years of experience as a Project Manager, Project Coordinator, Project Associate, or similar in a technical environment. Educational training or certification in Project Management may supplant experience.
  • Highly organized and able to manage multiple complex IT projects and tasks at one time
  • Self-starter who can recognize issues and potential problems and respond appropriately
  • Experience interacting with functional and technical teams
  • Ability to create and manage project plans (end to end) and schedules
  • Experience gathering and managing client requirements
  • Ability to respond to and write technical documentation as needed
  • Utilize various tools and systems such as Word, Excel, PowerPoint, Visio, and Project Management software/tools
  • PMP Certification (or working towards certification) is a plus

How you’ll grow with us

At Caspian, our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there’s always room to learn. We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world.


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• You are hired directly by the company – MRA does not make hiring decisions.

MRA is a not-for-profit employers association serving over 4,000 companies throughout the upper Midwest. We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.